Regular Board Meeting – Tuesday, March 31, 2026, 8:30a.m.

Board of Directors Meeting Agenda

Tuesday, March 31st, 2026, at 8:30 A.M.
305 Olympic Valley Road, Community Room, Olympic Valley, CA

Finance Committee on Tuesday, March 31st, 2026, at 8:00 A.M.
The Committee will review finance-related items on this agenda.
305 Olympic Valley Road, Room 212, Olympic Valley, CA

Public comments will be accepted by the Board in-person until the close of public comment on each item. Comments may also be submitted to the Board Secretary at [email protected] or by mail at P.O. Box 2026, Olympic Valley, California 96146. The final mail and e-mail collection will be the day before the meeting at 2:00 p.m. The public will be allowed to speak on any agenda item as it is considered, which may not be taken in the order stated herein. Times, where provided, are approximate only. The District’s Board of Directors may take formal action on any item.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.

Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.

  1. Call to Order, Roll Call & Pledge of Allegiance
  2. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley.  The organizations include, but are not limited to:
    1. B-1   Olympic Valley Watershed Alliance
    2. B-2   Friends of Olympic Valley
    3. B-3   Olympic Valley Design Review
    4. B-4   Olympic Valley MAC
    5. B-5   Olympic Valley Mutual Water Co.
    6. B-6   Firewise Community
    7. B-7   Tahoe-Truckee Sanitation Agency
  3. Public Comment / Presentation.  Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board meeting.
  4. Financial Consent Agenda.  All items listed under this agenda item will be approved by one motion.  These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee.  There will be no separate discussion of these items unless a member of the audience, board, or staff requests the removal of an item for separate consideration.  Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
    1. D-1     Operating Account Check Register
    2. D-2     Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet
    3. D-3     Fire Government Fund, Revenue vs. Expenditure/Balance Sheet
    4. D-4     Capital Reserve Fund Balance Sheet/Income Statement
    5. D-5     Combined Revenues/Expenditures/Balance Sheet
    6. D-6     Fund Balance Statement
    7. D-7     Bike Trail Snow Removal, Revenue vs. Expenditure
    8. D-8     T-TSD Payment – 3rd Quarter
    9. D-9     Progress Payment – HDR Engineering Inc. – 2025 OVMWC Consolidation Analysis
    10. D-10     Progress Payment – Pathways Consulting – Leadership Development 
    11. D-11     Progress Payment – DOWL – VPTSP Technical Water/Sewer Tech Memo Updates
    12. D-12     Progress Payment – DOWL – Sewer Rehabilitation Project
    13. D-13     Progress Payment – DOWL – Water System and Resource Plan
    14. D-14     Progress Payment – UES – Washeshu Creek Stream Gage Project
    15. D-15     Progress Payment – Stephens Construction – 305 Boiler & Controls Replacement Project
    16. D-16     Progress Payment – UNVC – 305 Boiler & Controls Replacement Project
    17. D-17     Progress Payment – AA-ME – 305 Boiler & Controls Replacement Project
    18. D-18     Progress Payment – DOWL – Sewer Master Plan Support Services
  5. Approve Minutes
    1. E-1   Minutes for the Regular Board of Directors meeting of February 24th, 2026.
  6. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
    1. F-1        Fire Department Annexation.
      Proposed Action: Review item, accept public comment, and provide direction to staff.
    2. F-2        Strategic Plan – Annual Review.
      Information Only: Review items, accept public comment, and provide direction regarding the District and Fire Department Guiding Principles (Mission, Vision, Values) and the active initiatives in support of the 2025 Strategic Plan.
    3. F-3        First Draft of FY2027 Budget and Rates.
      Proposed Action: Review item and accept public comment.
    4. F-4   Award Contract – 2026 Sewer Rehabilitation Project.
      Proposed Action: Review item, accept public comment, approve contract with Express Sewer and Drain in an amount not-to-exceed $994,755, and authorize the General Manager to execute contractual documents.
    5. F-5        2026 Sewer Rehabilitation Project – File California Environmental Quality Act (CEQA) Notice of Exemption.
      Proposed Action: Review item, accept public comment, and authorize staff to file a CEQA Notice of Exemption with Placer County by the adoption of Resolution 2026-05.
    6. F-6        Green Waste Programs
      Proposed Action: Review item, accept public comment, provide direction regarding green waste programs, and adopt Resolution 2026-06 authorizing the district to implement a rebate program for the rental of six-yard green-waste-only dumpsters from July 1, 2026, through June 30, 2027.
    7. F-7       Truckee Tahoe Airport District – Approve Grant Agreement
      Proposed Action: Review item, accept public comment, and authorize the Board President to execute the grant agreement.
    8. F-8        Olympic Valley Fuel Reduction Project, OV-5 – Feather River Forestry – Professional Services Agreement
      Proposed Action: Review item, accept public comment, approve professional services agreement with Feather River Forestry for an amount not-to-exceed $35,000 and authorize the General Manager to execute all contractual documents.
    9. F-9        General Legal Counsel Agreement Amendment.
      Proposed Action: Review item, accept public comment, authorize the General Manager to execute an amended professional services agreement with Colantuono, Highsmith, & Whatley, PC for general legal services.
    10. F-10     California Special Districts Association (CSDA) – Board of Directors
      Nominations Seat C
      Proposed Action: Review item, accept public comment and nominate a candidate as desired.
    11. F-11      Placer County Local Area Formation Commission (LAFCO) – Special District Representative Election
      Proposed Action: Review item, accept public comment and cast a ballot for the commissioner and alternate commissioner.
    12. F-12     Review of Policy 4031 – Expenditure Reimbursement and Use of Public Resources Policy
      Proposed Action: Review item, accept public comment and adopt Resolution 2026-07 approving revisions to the District’s Board of Directors Expenditure Reimbursement and Use of Public Resources Policy.
  7. Management Status Reports
    1. G-1     Fire Department Report
    2. G-2     Water & Sewer Operations Report
    3. G-3     Engineering Report
    4. G-4     Administration & Office Report
    5. G-5     General Manager Report
    6. G-6     Legal Report (verbal)
    7. G-7     Directors Comments (verbal)
  8. Closed Session – Public Employee Performance Evaluation
    1. Government Code Section 54957
    2. Title: General Manager
  9. Possible Action from Closed Session.
  10. Adjourn

Mission Statement

Provide high-quality, fiscally responsible, public services that protect our community while preserving the natural resources that define Olympic Valley.