Regular Board Meeting – Tuesday, September 30, 2025, 8:30 a.m.

Board of Directors Meeting Agenda

Tuesday, September 30, 2025, at 8:30 A.M.
305 Olympic Valley Road, Community Room, Olympic Valley, CA

Finance Committee on September 30, 2025, at 7:45 A.M.
The Committee will review finance-related items on this agenda.
305 Olympic Valley Road, Room 212, Olympic Valley, CA

Public comments will be accepted by the Board in-person until the close of public comment on each item. Comments may also be submitted to the Board Secretary at [email protected] or by mail at P.O. Box 2026, Olympic Valley, California 96146. The final mail and e-mail collection will be the day before the meeting at 2:00 p.m. The public will be allowed to speak on any agenda item as it is considered, which may not be taken in the order stated herein. Times, where provided, are approximate only. The District’s Board of Directors may take formal action on any item.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.

Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.

  1. Call to Order, Roll Call & Pledge of Allegiance
  2. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley.  The organizations include, but are not limited to:
    1. B-1   Olympic Valley Watershed Alliance
    2. B-2   Friends of Olympic Valley
    3. B-3   Olympic Valley Design Review
    4. B-4   Olympic Valley MAC
    5. B-5   Olympic Valley Mutual Water Co.
    6. B-6   Firewise Community
    7. B-7   Tahoe-Truckee Sanitation Agency
  3. Public Comment / Presentation.  Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board meeting.
  4. Financial Consent Agenda.  All items listed under this agenda item will be approved by one motion.  These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee.  There will be no separate discussion of these items unless a member of the audience, board, or staff requests the removal of an item for separate consideration.  Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
    1. D-1     Operating Account Check Register
    2. D-2     Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet
    3. D-3     Fire Government Fund, Revenue vs. Expenditure/Balance Sheet
    4. D-4     Capital Reserve Fund Balance Sheet/Income Statement
    5. D-5     Combined Revenues/Expenditures/Balance Sheet
    6. D-6     Fund Balance Statement
    7. D-7       Tahoe Truckee Sierra Disposal 1st Quarter Payment
    8. D-8       Progress Payment – Agnew::Beck – Strategic Plan
    9. D-9       Progress Payment – Hydros – MWC Consolidation CIP Analysis
    10. D-10     Progress Payment – UES – Washeshu Creek Stream Gage Project
    11. D-11     Progress Payment – DOWL – OVPSD/OVMWC Emergency Intertie Project
    12. D-12     Progress Payment – UNVC – 305 HVAC Project
    13. D-13     Progress Payment – Pathways Consulting – Leadership Development
    14. D-14     Progress Payment – High Sierra Fire, LLC – OV-4 Fuel Reduction Project
    15. D-15     Progress Payment – Cross Check Services – OV-3 Fuel Reduction Project
    16. D-16     Progress Payment – Feather River Forestry – OV-4 Fuel Reduction Project
  5. Approve Minutes
    1. E-1     Minutes for the Regular Board of Directors meeting of August 26th, 2025.
    2. E-2     Minutes for the Special Board of Directors meeting of September 11th, 2025.
  6. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
    1. F-1     Introduce Ordinance 2025-03 “Amending and Adopting 2025 California Fire Code”
      Proposed Action: Review item, accept public comment, perform first reading of Ordinance 2025-03, and provide direction to staff.
    2. F-2     Fuels Management Program
      Proposed Action: Review item, accept public comment, and authorize staff to advertise the OV-2 Hazardous Fuel Reduction Project
    3. F-3     Award Contract – Village at Palisades Tahoe Specific Plan Emergency Service Mitigation Analysis Update
      Proposed Action: Review item, accept public comment, approve contract with Citygate Associates, LLC in an amount not to exceed $36,249, and authorize the General Manager to execute contractual documents.
    4. F-4     Award Contract – Village at Palisades Tahoe Specific Plan Water and Sewer Capacity Analysis Update
      Proposed Action: Review item, accept public comment, approve contract with DOWL in an amount not to exceed $65,000, and authorize the General Manager to execute contractual documents.
    5. F-5     Award Contract – Sewer System Rehabilitation Project 2026
      Proposed Action: Review item, accept public comment, approve contract with DOWL in an amount not to exceed $207,202, and authorize the General Manager to execute contractual documents.
    6. F-6     Rosser-Carville Residential Subdivision Project – Water and Sewer Service Agreement – 1st Amendment.
      Proposed Action: Review item, accept public comment, approve Resolution 2025-19 rescinding Resolution 2025-17 and authorizing execution of a revised Amendment No. 1 to the Water and Sewer Service Agreement for the Roser-Carville Residential Subdivision Project, and authorize the General Manager to execute all necessary documents.
    7. F-7     Financial Audit Services – Three-Year Agreement for FY 2026-2028.
      Proposed Action: Review item, accept public comment, approve contract with MUN CPA in an amount not-to-exceed $97,800, and authorize the General Manager to execute contractual documents.
    8. F-8     Annual Review of the Investment Policy
      Proposed Action: Review item, accept public comment, and approve the District’s Investment Policy.
    9. F-9     Annual Review of the Financial Reserves Policy
      Proposed Action: Review item, accept public comment, and approve the District’s Financial Reserves Policy.
    10. F-10     Annual Review of the Pension 115 Trust Funding Policy
      Proposed Action: Review item, accept public comment, approve the District’s Pension 115 Trust Funding Policy, and authorize staff to act in accordance with the policy.
    11. F-11     Annual Review of Other Post-Employment Benefit (OPEB) 115 Trust Funding Policy
      Proposed Action: Review item, accept public comment, approve the District’s OPEB 115 Trust Funding Policy, and authorize staff to act in accordance with the policy.
  7. Management Status Reports
    1. G-1     Fire Department Report
    2. G-2     Water & Sewer Operations Report
    3. G-3     Engineering Report
    4. G-4     Administration & Office Report
    5. G-5     General Manager Report
    6. G-6     Legal Report (verbal)
    7. G-7     Directors Comments (verbal)
  8. Adjourn

Mission Statement

Provide high-quality, fiscally responsible, public services that protect our community while preserving the natural resources that define Olympic Valley.