Regular Board Meeting – Tuesday, June 24, 2025, 8:30 a.m.

Board of Directors Meeting Agenda

Tuesday, June 24, 2025, at 8:30 A.M.
305 Olympic Valley Road, Community Room, Olympic Valley, CA

Finance Committee on June 24, 2025, at 7:45 A.M.
The Committee will review finance-related items on this agenda.
305 Olympic Valley Road, Room 212, Olympic Valley, CA

Public comments will be accepted by the Board in-person until the close of public comment on each item. Comments may also be submitted to the Board Secretary at [email protected] or by mail at P.O. Box 2026, Olympic Valley, California 96146. The final mail and e-mail collection will be the day before the meeting at 2:00 p.m. The public will be allowed to speak on any agenda item as it is considered, which may not be taken in the order stated herein. Times, where provided, are approximate only. The District’s Board of Directors may take formal action on any item.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.

Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.

  1. Call to Order, Roll Call & Pledge of Allegiance
  2. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley.  The organizations include, but are not limited to:
    1. B-1   Olympic Valley Watershed Alliance
    2. B-2   Friends of Olympic Valley
    3. B-3   Olympic Valley Design Review
    4. B-4   Olympic Valley MAC
    5. B-5   Olympic Valley Mutual Water Co.
    6. B-6   Firewise Community
    7. B-7   Tahoe-Truckee Sanitation Agency
  3. Public Comment / Presentation.  Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board meeting.
  4. Financial Consent Agenda.  All items listed under this agenda item will be approved by one motion.  These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee.  There will be no separate discussion of these items unless a member of the audience, board, or staff requests the removal of an item for separate consideration.  Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
    1. D-1   Operating Account Check Register
    2. D-2   Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet
    3. D-3   Fire Government Fund, Revenue vs. Expenditure/Balance Sheet
    4. D-4   Capital Reserve Fund Balance Sheet/Income Statement
    5. D-5   Combined Revenues/Expenditures/Balance Sheet
    6. D-6   Fund Balance Statement
    7. D-7   Tahoe Truckee Sierra Disposal 4th Quarter Payment
    8. D-8   CalPERS Lump-Sum Prepayment of Employer Unfunded Liability
    9. D-9   Progress Payment – DOWL – Sanitary Sewer Master Plan
    10. D-10   Progress Payment – UES – Washeshu Creek Stream Gage Project
    11. D-11   Progress Payment – High Sierra Fire, LLC – OV-4 Fuel Reduction Project 
  5. Approve Minutes
    1. E-1   Minutes for the Regular Board of Directors meeting of May 27, 2025.
  6. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
    1. 8:30 a.m. or as soon as the matter may be heard.
      F-1     PUBLIC HEARING: Ordinance 2025-01 – Adopting a Fire and Life Safety Cost Recovery Schedule
      Proposed Action:  Review item, accept public comment and adopt Ordinance 2025-01 to revise District Codes by adopting a Fire and Life Safety Cost Recovery Schedule.
    2. 8:30 a.m. or as soon as the matter may be heard.
      F-2           PUBLIC HEARING: Ordinance 2025-02 – Adopting Revisions to the District Administrative Code
      Proposed Action:  Review the item, accept public comment, and adopt Ordinance 2025-02, adopting ministerial changes related to utility rates and charges
    3. 8:30 a.m. or as soon as the matter may be heard.
      F-3           PUBLIC HEARING: Adopting Rates & Charges
      Proposed Action:  Review item, accept public comment, conduct public hearing and ballot protest proceeding in accordinace with Proposition 218, and adopt Resolution 2025-08 to adopt rates and charges.
    4. 8:30 a.m. or as soon as the matter may be heard.
      F-4     PUBLIC HEARING: Approve FY 2025-2026 Budget and Employee Salary Schedules
      A.            Proposed Action: Review item, accept public comment and approve FY 2025-2026 Budget by adoption of Resolution 2025-09.
      B.     Proposed Action: Review item, accept public comment and approve Employee Salary Schedules by adoption of Resolution 2025-10.
    5. 8:30 a.m. or as soon as the matter may be heard.
      F-5     PUBLIC HEARING: Request Placer County to Collect Delinquent Charges
      Proposed Action:  Review item, accept public comment and adopt Resolution 2025-11, requesting Placer County to collect delinquent charges.
    6. F-6     Establish Appropriation Limits for Funds FD30144 and FD30146
      A.           Proposed Action: Review item, accept public comment and adopt Resolution 2025-12, establishing an Appropriations Limit for Fund FD30144 for FY 2025-2026 in the amount of $2,107,239.
      B.     Proposed Action: Review item, accept public comment and adopt Resolution 2025-13, establishing an Appropriations Limit for Fund FD30146 for FY 2025-2026 in the amount of $6,871,450.
    7. F-7     Residential Garbage Service Contract
      Proposed Action:  Review item, accept public comment and adopt Resolution 2025-14 awarding the garbage collection contract to Tahoe Truckee Sierra Disposal Company and authorizing execution of the agreement.
    8. F-8     Personnel Policies and Procedures Manual Revisions
      Proposed Action: Review item, accept public comment, and adopt Resolution 2025-15 to reflect changes to staff benefits in the Personnel Policies and Procedures Manual (PP&PM).
    9. F-9     Commercial Lease – 1810 Olympic Valley Road
      Proposed Action: Review item, accept public comment, approve the proposed leases of 1810 Olympic Valley Road, and authorize the General Manager to execute the lease with Palisades Tahoe.
    10. F-10     Award Contract – Well 5R & 1810 Material Bays Roof Replacement Construction
      Proposed Action: Review item, accept public comment, approve contract with North Tahoe Quality Roofing, Inc. in an amount not-to-exceed $52,500, and authorize the General Manager to execute contractual documents.
    11. F-11     California Special Districts Association (CSDA) Election – Sierra Network
      Proposed Action: Review item, accept public comment and cast a vote for one representative.
    12. F-12     Placer County Local Area Formation Commission (LAFCo) Call for Nominations
      Proposed Action: Review item, accept public comment, and nominate a candidate if desired.
    13. F-13     Special Districts Risk Management Authority (SDRMA) Election
      Proposed Action: Review item, accept public comment, and cast a vote for up to four representatives.
  1. Management Status Reports
    1. G-1     Fire Department Report
    2. G-2     Water & Sewer Operations Report
    3. G-3     Engineering Report
    4. G-4     Administration & Office Report
    5. G-5     General Manager Report
    6. G-6     Legal Report (verbal)
    7. G-7     Directors Comments (verbal)
  2. Closed Session
    1. H-1   Closed Session – Conference with Legal Counsel; Anticipated Litigation
      Significant exposure to litigation pursuant to Cal. Gov’t Code section 54956.9(d)(2)
      Number of potential cases: One
  3. Report from Closed Session.
  4. Adjourn

Purpose Statement

The Olympic Valley Public Service District’s purpose is to assume leadership in providing high‐quality public services needed by the community.

Mission Statement

Olympic Valley Public Service District serves full‐time and part‐time residents, businesses, employees, and visitors in Olympic Valley. The mission is to provide leadership in maintaining and advocating for needed, high‐quality and financially sound community services for the Valley. These include, but are not limited to water, emergency services, and sewer and garbage collection.  The District will conduct its operations in a cost effective, conservation-minded, and professional manner, consistent with the desires of the community while protecting natural resources and the environment.