Regular Board Meeting – Tuesday, May 26, 2026, 8:30 a.m.

Board of Directors Meeting Agenda

Tuesday, May 26th, 2026 at 8:30 A.M.
305 Olympic Valley Road, Community Room, Olympic Valley, CA

Finance Committee on May 26th, 2026, at 8:00 A.M.
The Committee will review finance-related items on this agenda.
305 Olympic Valley Road, Room 212, Olympic Valley, CA

Public comments will be accepted by the Board in-person until the close of public comment on each item. Comments may also be submitted to the Board Secretary at [email protected] or by mail at P.O. Box 2026, Olympic Valley, California 96146. The final mail and e-mail collection will be the day before the meeting at 2:00 p.m. The public will be allowed to speak on any agenda item as it is considered, which may not be taken in the order stated herein. Times, where provided, are approximate only. The District’s Board of Directors may take formal action on any item.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.

Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.

  1. Call to Order, Roll Call & Pledge of Allegiance
  2. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley.  The organizations include, but are not limited to:
    1. B-1   Olympic Valley Watershed Alliance
    2. B-2   Friends of Olympic Valley
    3. B-3   Olympic Valley Design Review
    4. B-4   Olympic Valley MAC
    5. B-5   Olympic Valley Mutual Water Co.
    6. B-6   Firewise Community
    7. B-7   Tahoe-Truckee Sanitation Agency
  3. Public Comment / Presentation.  Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board meeting.
  4. Financial Consent Agenda.  All items listed under this agenda item will be approved by one motion.  These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee.  There will be no separate discussion of these items unless a member of the audience, board, or staff requests the removal of an item for separate consideration.  Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
    1. D-1     Operating Account Check Register
    2. D-2     Progress Payment – Pathways Consulting – Leadership Development 
    3. D-3     Progress Payment – Hydros – System Chlorination Study
    4. D-4     Progress Payment – UES – Washeshu Creek Stream Gage Project
    5. D-5     Progress Payment – UES – Maximum Supply Analysis
    6. D-6     Progress Payment – DOWL – Sewer Rehabilitation Project
    7. D-7     Progress Payment – DOWL – VPTSP Technical Water/Sewer Tech Memo Updates
    8. D-8     Progress Payment – DOWL – Water System and Resource Plan
    9. D-9     Progress Payment – DOWL – Sewer Master Plan Support Services
    10. D-10     Progress Payment – Stephens Construction – 305 Boiler & Controls Replacement Project
    11. D-11     Progress Payment – High Sierra Fire – OV-4 Fuel Reduction Project
  5. Approve Minutes
    1. E-1   Minutes for the Regular Board of Directors meeting of April 28th, 2026.
  6. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
    8:30 a.m. or as soon as the matter may be heard 

    1. F-1      PUBLIC HEARING: Ordinance 2026-01 – Adopting a Fire and Life Safety Cost Recovery Schedule
      Proposed Action: Review item, accept public comment, and adopt Ordinance 2026-01 to revise District Codes by adopting a Fire and Life Safety Cost Recovery Schedule.
    2. F-2     Fire Prevention Services – Memorandum of Understanding
      Proposed Action: Review item, accept public comment, approve a Memorandum of Understanding with North Tahoe Fire Protection District and authorize the General Manager to execute contractual documents.
    3. F-3     Fire Department Consolidation Fiscal Analysis Services 
      1. Proposed Action: Review item, accept public comment, approve professional services agreement with Ridgeline Municipal Strategies in an amount not-to-exceed $39,795 and authorize the General Manager to execute contractual documents.
      2. Proposed Action: Review item, accept public comment, approve cost-share agreement with North Tahoe Fire Prevention District in an amount not-to-exceed 50% of the professional services agreement with Ridgeline Municipal Strategies, and authorize the General Manager to execute contractual documents.
    4. F-4     Village at Palisades Tahoe Project Update
      Information Only: Receive update and accept public comment.
    5. F-5     Approve New Financial Policies as required by the Government Finance Officers Association’s Distinguished Budget Presentation Awards Program
      Proposed Action: Review item, accept public comment, and adopt Resolution 2026-08, adopting Policy 2035, Capital Improvement Program; Policy 2060 Budget Preparation and Financial Planning; Policy 2065 Rate Setting; Policy 2070 Financial Reporting; Policy 2080 GASB 54 Fund Balance; and Policy 2090 Grant Funding and Compliance.
    6. F-6     Establish Appropriation Limits for Funds FD30144 and FD30146
      1. Proposed Action: Review item, accept public comment, and adopt Resolution 2026-09, establishing an Appropriations Limit for Fund FD30144 for FY 2026-2027 in the amount of $2,216,634.
      2. Proposed Action: Review item, accept public comment, and adopt Resolution 2026–10, establishing an Appropriations Limit for Fund FD30146 for FY 2026-2027 in the amount of $7,228,173.
    7. F-7     Second Draft of FY2026-2027 Budget and Rates
      Information Only: Review item and accept public comment
    8. F-8    Adopt Resolution 2026-11 – Olympic Valley Public Service District Election
      Proposed Action: Review item, accept public comment and adopt Resolution 2026-11, declaring an election to be held, requesting Placer County Board of Supervisors to consolidate the election with any other election on November 3, 2026, and requesting election services from the Placer County Clerk.
  7. Management Status Report
    1. G-1     Fire Department Report
    2. G-2     Water & Sewer Operations Report 
    3. G-3     Engineering Report
    4. G-4     Administration & Office Report
    5. G-5     General Manager Report
    6. G-6     Legal Report (verbal)
    7. G-7     Directors Comments (verbal)
  8. Closed Session
    1. H-1   Public Employee (Gov. Code § 54957)
      Title: General Manager
  9. Adjourn

Mission Statement

Provide high-quality, fiscally responsible, public services that protect our community while preserving the natural resources that define Olympic Valley.