Regular Board Meeting – Tuesday, March 25, 2025, 8:30 a.m.

Board of Directors Meeting Agenda

Tuesday, March 25th, 2025, at 8:30 A.M.
305 Olympic Valley Road, Community Room, Olympic Valley, CA
All or portions of this meeting will be conducted by teleconference in accordance with Government Code section 54953(b).

Finance Committee on March 25th, 2025, at 7:45 A.M.
The Committee will review finance-related items on this agenda.
305 Olympic Valley Road, Room 212, Olympic Valley, CA

Public comments will be accepted by the Board in-person until the close of public comment on each item. Comments may also be submitted to the Board Secretary at [email protected] or by mail at P.O. Box 2026, Olympic Valley, California 96146. The final mail and e-mail collection will be the day before the meeting at 2:00 p.m. The public will be allowed to speak on any agenda item as it is considered, which may not be taken in the order stated herein. Times, where provided, are approximate only. The District’s Board of Directors may take formal action on any item.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.

Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.

  1. Call to Order, Roll Call & Pledge of Allegiance
  2. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley.  The organizations include, but are not limited to:
    1. B-1   Olympic Valley Watershed Alliance
    2. B-2   Friends of Olympic Valley
    3. B-3   Olympic Valley Design Review
    4. B-4   Olympic Valley MAC
    5. B-5   Olympic Valley Mutual Water Co.
    6. B-6   Firewise Community
    7. B-7   Tahoe-Truckee Sanitation Agency
  3. Public Comment / Presentation.  Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board meeting.
  4. Financial Consent Agenda.  All items listed under this agenda item will be approved by one motion.  These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee.  There will be no separate discussion of these items unless a member of the audience, board, or staff requests the removal of an item for separate consideration.  Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
    1. D-1     Operating Account Check Register
    2. D-2     Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet
    3. D-3     Fire Government Fund, Revenue vs. Expenditure/Balance Sheet
    4. D-4     Capital Reserve Fund Balance Sheet/Income Statement
    5. D-5     Combined Revenues/Expenditures/Balance Sheet
    6. D-6     Fund Balance Statement
    7. D-7     Bike Trail Snow Removal, Revenue vs. Expenditure
    8. D-8     T-TSD Payment – 3rd Quarter
    9. D-9     Progress Payment – DOWL – OVPSD/OVMWC Emergency Intertie Project
    10. D-10   Progress Payment – DOWL – Sanitary Sewer Master Plan
    11. D-11   Progress Payment – AA-ME – 305 HVAC Project
    12. D-12   Progress Payment – HDR Engineering Inc. – Cost of Service and Rate Study
  5. Approve Minutes
    1. E-1   Minutes for the Regular Board of Directors meeting of February 25th, 2025.
  6. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
    8:30 a.m. or as soon as the matter may be heard.

    1. F-1     First Draft of FY2026 Budget and Rates.
      Proposed Action: Review item, accept public comment and approve mailing/posting of proposed rate structures in accordance with Proposition 218.
    2. F-2     Fire Department Annual Report
      Information Only: Review item and accept public comment.
    3. F-3     Adopt Resolution 2025-03 Acknowledging Receipt of Annual Fire Inspection Services Required by the California Health & Safety Code.
      Proposed Action: Review item, accept public comment, and adopt Resolution 2025-03.
    4. F-4     Placer County Local Area Formation Commission (LAFCO) – Election of Special District Representative
      Proposed Action: Review item, accept public comment and cast a vote for one candidate.
    5. F-5     California Special Districts Association (CSDA) – Board of Directors Nominations Seat B.
      Proposed Action: Review item, accept public comment and nominate a candidate as desired.
    6. F-6     Special District Risk Management Authority (SDRMA) – Board of Directors Nominations.
      Proposed Action: Review item, accept public comment and nominate a candidate as desired.
    7. F-7     Fuels Management Program
      Information Only: Review item and accept public comment.
    8. F-8     Residential Green Waste Dumpster Rental Rebate Program
      Proposed Action: Review item, accept public comment, and adopt Resolution 2025-04 authorizing the district to implement a rebate program for the rental of six-yard green-waste-only dumpsters from July 1, 2025, through June, 2026.
    9. F-9     Department of Water Resources – Approve Grant Agreement
      Proposed Action: Review item, accept public comment, and adopt Resolution 2025-05 authorizing the execution of the grant agreement with DWR for Stream Gage Improvement Project.
    10. F-10     Stream Gage Improvement Project – Professional Services Agreement
      Proposed Action: Review item, accept public comment, approve professional services agreement with UES in an amount not-to-exceed $178,650.00 and authorize The General Manager to execute contractual documents.
    11. F-11     305 Olympic Valley Road HVAC Replacement Project – Professional Services Agreement
      Proposed Action: Review item, accept public comment, approve professional services agreement for commissioning services in an amount not-to-exceed $43,300 and authorize The General Manager to execute contractual documents.
  7. Management Status Reports
    1. G-1     Fire Department Report
    2. G-2     Water & Sewer Operations Report
    3. G-3     Engineering Report
    4. G-4     Administration & Office Report
    5. G-5     General Manager Report
    6. G-6     Legal Report (verbal)
    7. G-7     Directors Comments (verbal)
  8. Closed Session – Public Employee Performance Evaluation
    1. Government Code Section 54957
    2. Title: General Manager
  9. Report for Closed Session.
  10. Adjourn

Purpose Statement

The Olympic Valley Public Service District’s purpose is to assume leadership in providing high‐quality public services needed by the community.

Mission Statement

Olympic Valley Public Service District serves full‐time and part‐time residents, businesses, employees, and visitors in Olympic Valley. The mission is to provide leadership in maintaining and advocating for needed, high‐quality and financially sound community services for the Valley. These include, but are not limited to water, emergency services, and sewer and garbage collection.  The District will conduct its operations in a cost effective, conservation-minded, and professional manner, consistent with the desires of the community while protecting natural resources and the environment.