Regular Board Meeting – Tuesday, January 28, 2025, 8:30 a.m.

Board of Directors Meeting Agenda

Tuesday, January 28th, 2025, at 8:30 A.M.
305 Olympic Valley Road, Community Room, Olympic Valley, CA
All or portions of this meeting will be conducted by teleconference in accordance with Government Code section 54953(b). The teleconference location is 647 Broadway, Dunedin, FL 34698. The location is accessible to the public, and members of the public may listen and address the Directors from the teleconference location.

Finance Committee on Tuesday, January 28th, 2025, at 7:45 A.M.
The Committee will review finance-related items on this agenda.
305 Olympic Valley Road, Room 212, Olympic Valley, CA

Public comments will be accepted by the Board in-person until the close of public comment on each item. Comments may also be submitted to the Board Secretary at [email protected] or by mail at P.O. Box 2026, Olympic Valley, California 96146. The final mail and e-mail collection will be the day before the meeting at 2:00 p.m. The public will be allowed to speak on any agenda item as it is considered, which may not be taken in the order stated herein. Times, where provided, are approximate only. The District’s Board of Directors may take formal action on any item.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.

Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.

  1. Call to Order, Roll Call & Pledge of Allegiance
  2. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley.  The organizations include, but are not limited to:
    1. B-1   Olympic Valley Watershed Alliance
    2. B-2   Friends of Olympic Valley
    3. B-3   Olympic Valley Design Review
    4. B-4   Olympic Valley MAC
    5. B-5   Olympic Valley Mutual Water Co.
    6. B-6   Firewise Community
    7. B-7   Tahoe-Truckee Sanitation Agency
  3. Public Comment / Presentation.  Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board meeting.
    1. C-1   Presentation of the District of Distinction and Certificate of Transparency by California Special Districts Association (CSDA)
  4. Financial Consent Agenda.  All items listed under this agenda item will be approved by one motion.  These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee.  There will be no separate discussion of these items unless a member of the audience, board, or staff requests the removal of an item for separate consideration.  Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
    1. D-1   Operating Account Check Register
    2. D-2   Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet
    3. D-3   Fire Government Fund, Revenue vs. Expenditure/Balance Sheet
    4. D-4   Capital Reserve Fund Balance Sheet/Income Statement
    5. D-5   Combined Revenues/Expenditures/Balance Sheet
    6. D-6   Fund Balance Statement
    7. D-7   Capital Improvement Financial Progress Report
    8. D-8   Bike Trail Snow Removal, Revenue vs. Expenditure
    9. D-9   Progress Payment – Feather River Forestry – Olympic Valley Fuels Reduction OV-4 Project
    10. D-10   Progress Payment – HDR Engineering Inc. – Cost of Service and Rate Study
    11. D-11   Progress Payment – DOWL – OVPSD/OVMWC Emergency Intertie Project
    12. D-12   Progress Payment – AA-ME – 305 HVAC Project
    13. D-13   Progress Payment – UES – Groundwater Database Update Project
    14. D-14   Progress Payment – McClintock Accountancy – Fiscal Year 2023-2024 Audit
    15. D-15   Progress Payment – SCI Consulting Group – Development Impact Fee Nexus Study
  5. Approve Minutes
    1. E-1   Minutes for the Regular Board of Directors meeting of December 17th, 2024.
    2. The Board of Directors will adjourn and reconvene as The Olympic Valley Groundwater Management Plan (GMP) Implementation Group.
    3. A.   Call to Order and Roll Call.
    4. B.   GMP Advisory Committee Report.
      Information Only: Review item and accept public comment.
    5. C.   Adjourn
  6. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
    8:30 a.m. or as soon as the matter may be heard.

    1. F-1   Cost of Service Analysis – Presentation by HDR Engineering, Inc.
      Proposed Action: Review item, accept public comment, and direct staff to publish the proposed rate structures in accordance with Proposition 218.
    2. F-2   Sanitary Sewer System Master Plan – DOWL
      Proposed Action: Review item, accept public comment, approve a professional services agreement with DOWL in an amount not-to-exceed $58,560 and authorize the General Manager to execute contractual documents.
    3. F-3   Flexible Benefit Plan Amendment
      Proposed Action: Review item, accept public comment and adopt Resolution 2025-01 approving the Flexible Benefit Plan Amendment with Beniversal, Inc.
    4. F-4   Annual Review of the Investment Policy
      Proposed Action: Review item, accept public comment, and approve the District’s Investment Policy.
    5. F-5   Annual Review of the Financial Reserves Policy
      Proposed Action: Review item, accept public comment, and approve the District’s Financial Reserves Policy.
    6. F-6   Annual Review of the Pension 115 Trust Funding Policy
      Proposed Action: Review item, accept public comment, approve the District’s Pension 115 Trust Funding Policy, and authorize staff to act in accordance with the policy.
    7. F-7   Annual Review of Other Post-Employment Benefit (OPEB) 115 Trust Funding Policy
      Proposed Action: Review item, accept public comment, approve the District’s OPEB 115 Trust Funding Policy, and authorize staff to act in accordance with the policy.
    8. F-8   Authorization to Designate Authorized Officers at BMO Bank N.A (BMO)
      Proposed Actions: Adopt Resolution 2025-02, designating authorized officers for accounts with BMO.
    9. F-9   Operations Department On-Call Truck Purchase
      Proposed Action: Review item, accept public comment, approve purchase of an F-150 truck for the Operations Department in an amount not-to-exceed $50,000, authorize the General Manager to execute all necessary contractual documents, declare the 1997 Ford Explorer as surplus equipment, and authorize staff to conduct a sale, donate and/or dispose of the items.
    10. F-10   Purchase of Certificate of Deposit (CD) with Protective Securities, Inc.
      Proposed Action: Review item, accept public comment and approve purchase of CD with Protective Securities, Inc.
    11. F-11   Placer County Local Area Formation Commission (LAFCo) Call for Nominations
      Proposed Action: Review item, accept public comment, and nominate a candidate if desired.
  7. Management Status Reports
    1. G-1   Fire Department Report
    2. G-2   Water & Sewer Operations Report
    3. G-3   Engineering Report
    4. G-4   Administration & Office Report
    5. G-5   General Manager Report
    6. G-6   Legal Report (verbal)
    7. G-7   Directors Comments (verbal)
  8. Adjourn

Purpose Statement

The Olympic Valley Public Service District’s purpose is to assume leadership in providing high‐quality public services needed by the community.

Mission Statement

Olympic Valley Public Service District serves full‐time and part‐time residents, businesses, employees, and visitors in Olympic Valley. The mission is to provide leadership in maintaining and advocating for needed, high‐quality and financially sound community services for the Valley. These include, but are not limited to water, emergency services, and sewer and garbage collection.  The District will conduct its operations in a cost effective, conservation-minded, and professional manner, consistent with the desires of the community while protecting natural resources and the environment.