Regular Board Meeting – Tuesday, February 27, 2024, 8:30 a.m.

Board of Directors Meeting Agenda

Tuesday, February 27th, 2024, at 8:30 A.M.
305 Olympic Valley Road, Community Room, Olympic Valley, CA
All or portions of this meeting will be conducted by teleconference in accordance with Government Code section 54953(b). The teleconference location is 647 Broadway, Dunedin, FL 34698. The location is accessible to the public, and members of the public may listen and address the Directors from the teleconference location.

Finance Committee on February 27th, 2024, at 7:45 A.M.
The Committee will review finance-related items on this agenda.
305 Olympic Valley Road, Room 212, Olympic Valley, CA

Public comments will be accepted by the Board in-person until the close of public comment on each item. Comments may also be submitted to the Board Secretary at [email protected] or by mail at P.O. Box 2026, Olympic Valley, California 96146. The final mail and e-mail collection will be the day before the meeting at 2:00 p.m. The public will be allowed to speak on any agenda item as it is considered, which may not be taken in the order stated herein. Times, where provided, are approximate only. The District’s Board of Directors may take formal action on any item.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.

Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.

  1. Call to Order, Roll Call & Pledge of Allegiance
  2. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley.  The organizations include, but are not limited to:
    1. B-1   Olympic Valley Watershed Alliance
    2. B-2   Friends of Olympic Valley
    3. B-3   Olympic Valley Design Review
    4. B-4   Olympic Valley MAC
    5. B-5   Olympic Valley Mutual Water Co.
    6. B-6   Firewise Community
    7. B-7   Capital Projects Advisory (CAP)
    8. B-8   Tahoe-Truckee Sanitation Agency
  3. Public Comment / Presentation.  Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board meeting.
  4. Financial Consent Agenda.  All items listed under this agenda item will be approved by one motion.  These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee.  There will be no separate discussion of these items unless a member of the audience, board, or staff requests the removal of an item for separate consideration.  Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
    1. D-1     Operating Account Check Register
    2. D-2     Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet
    3. D-3     Fire Government Fund, Revenue vs. Expenditure/Balance Sheet
    4. D-4     Capital Reserve Fund Balance Sheet/Income Statement
    5. D-5     Combined Revenues/Expenditures/Balance Sheet
    6. D-6     Fund Balance Statement
    7. D-7     Bike Trail Snow Removal, Revenue vs. Expenditure
    8. D-8     Progress Payment – DOWL – OVPSD/Mutual Emergency Intertie Project
    9. D-9     Progress Payment – Badger – Water Meter Replacement Project
    10. D-10    Progress Payment – UES – Climate Change Groundwater Modeling
    11. D-11     Progress Payment – Shields Consulting Engineering – 305 Olympic Valley Rd. HVAC Improvements Project
  5. Approve Minutes
    1. E-1   Minutes for the Regular Board of Directors meeting of January 30th, 2024.
  6. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
    1. F-1     Climate Change Modeling for the Sufficiency of Supply Assessment.
      Information Only:  Review item and accept public comment.
    2. F-2        Budget Preparation Schedule.
      Information Only: Review item and accept public comment.
    3. F-3        CalPERS Unfunded Accrued Liability – Additional Payment.
      Proposed Action:  Review item, accept public comment and approve an additional payment towards the Unfunded Accrued Liability (UAL) for CalPERS Miscellaneous Pension Plan in the amount of $200,000.
    4. F-4        Approve 2023-2024 Employee Salary Schedules Revision.
      Proposed Action:  Review item, accept public comment and approve Employee Salary Schedules by adoption of Resolution 2024-02.
    5. F-5        California Special Districts Association (CSDA) – Board of Directors Nominations Seat A
      Proposed Action: Review item, accept public comment and nominate a candidate as desired.

      1. Timed Item – 11:00 AM
    6. F-6     First Round Interviews for the General Manager Position.
      Information Only: Review item and accept public comment. 
  7. Management Status Reports
    1. G-1   Fire Department Report
    2. G-2   Water & Sewer Operations Report
    3. G-3   Engineering Report
    4. G-4   Administration & Office Report
    5. G-5   General Manager Report
    6. G-6   Legal Report (verbal)
    7. G-7   Directors Comments (verbal)
  8. Closed Session
    1. H-1     Closed Session – Public Employment.
      Government Code Section 54957
      Title: General Manager
    2. H-2     Closed Session – Public Employee Performance Evaluation.
      Government Code Section 54957
      Title: General Manager
    3. H-3     Closed Session – District Labor Negotiations.
      The Board will meet in Closed Session pursuant to Government Code §54957 et al regarding District labor negotiations.
      Conference with District Labor Negotiator: As identified in open session
      Employee Organization: IUOE Stationary Engineers Local 39 for Fire Department Personnel to discuss salaries, salary schedules, or compensation paid in the form of benefits.
  9. Possible Action from Closed Session.
    1. I-1     Fire Department MOU – Negotiator Consultant
      Proposed Action:  Review item, accept public comment, authorize the General Manager to execute a professional services agreement Patrick Clark Consulting for labor agreement negotiation services.
  10. Adjourn

Purpose Statement

The Olympic Valley Public Service District’s purpose is to assume leadership in providing high‐quality public services needed by the community.

Mission Statement

Olympic Valley Public Service District serves full‐time and part‐time residents, businesses, employees, and visitors in Olympic Valley. The mission is to provide leadership in maintaining and advocating for needed, high‐quality and financially sound community services for the Valley. These include, but are not limited to water, emergency services, and sewer and garbage collection.  The District will conduct its operations in a cost effective, conservation-minded, and professional manner, consistent with the desires of the community while protecting natural resources and the environment.