Regular Board Meeting – Tuesday, July 25, 2023, 8:30 a.m.
Board of Directors Meeting Agenda
Tuesday, July 25th, 2023, at 8:30 A.M.
305 Olympic Valley Road, Community Room, Olympic Valley, CA
All or portions of this meeting will be conducted by teleconference in accordance with Government Code section 54953(b). The teleconference location is 751 Acequia Madre #5, Santa Fe, NM 87505. The location is accessible to the public, and members of the public may listen and address the Directors from the teleconference location.
Finance Committee on Monday, July 24th, 2023, at 1:00 P.M.
The Committee will review finance-related items on this agenda.
305 Olympic Valley Road, Community Room, Olympic Valley, CA
Public comments will be accepted by the Board in-person until the close of public comment on each item. Comments may also be submitted to the Board Secretary at info@ovpsd.org or by mail at P.O. Box 2026, Olympic Valley, California 96146. The final mail and e-mail collection will be the day before the meeting at 2:00 p.m. The public will be allowed to speak on any agenda item as it is considered, which may not be taken in the order stated herein. Times, where provided, are approximate only. The District’s Board of Directors may take formal action on any item.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.
Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.
- Call to Order, Roll Call & Pledge of Allegiance
- Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley. The organizations include, but are not limited to:
- B-1 Friends of Squaw Valley
- B-2 Friends of Olympic Valley
- B-3 Olympic Valley Design Review
- B-4 Olympic Valley MAC
- B-5 Squaw Valley Mutual Water Co.
- B-6 Squaw Valley Property Owners Assn.
- B-7 Mountain Housing Council
- B-8 Tahoe-Truckee Sanitation Agency
- B-9 Capital Projects Advisory (CAP)
- B-10 Firewise Community
- Public Comment / Presentation. Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board meeting.
- Financial Consent Agenda. All items listed under this agenda item will be approved by one motion. These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee. There will be no separate discussion of these items unless a member of the audience, board, or staff requests the removal of an item for separate consideration. Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
- D-1 Operating Account Check Register
- D-2 Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet
- D-3 Fire Government Fund, Revenue vs. Expenditure/Balance Sheet
- D-4 Capital Reserve Fund Balance Sheet/Income Statement
- D-5 Combined Revenues/Expenditures/Balance Sheet
- D-6 Fund Balance Statement
- D-7 Capital Improvement Financial Progress Report
- D-8 California Infrastructure & Economic Development Bank – Facility Loan Payment
- D-9 Progress Payment – Feather River Forestry – Olympic Valley Fuels Reduction OV-1 Project
- D-10 Progress Payment – Badger Meter – Water Meter Replacement Project
- D-11 Progress Payment – DOWL – OVPSD/Mutual Emergency Intertie Project
- D-12 Progress Payment CME – Zone 3 Tank Coating Project
- D-13 Progress Payment Olympus & Associates – Zone 3 Tank Coating Project
- Approve Minutes
- Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
- F-1 Award Contract – Fuel Reduction (OV-5) Project.
Proposed Action: Review item, accept public comment, approve contract with Cross Check Services, LLC in an amount not-to-exceed $400,000, and authorize the General Manager to execute contractual documents. - F-2 Olympic Valley Fuel Reduction Project, OV-4 – Feather River Forestry – Professional Services Agreement.
Proposed Action: Review item, accept public comment, approve professional services agreement with Feather River Forestry, and authorize the General Manager to execute all contractual documents. - F-3 Award Contract – Olympic Valley Fuel Reduction Project, OV-1
Proposed Action: Review item, accept public comment, approve contract with Cross Check Services, licensed timber operator, and authorize the General Manager to execute all contractual documents. - F-4 Notice of Completion – 2023 Well 2R Rehabilitation Project.
Proposed Action: Review item, accept public comment and authorize staff to file a Notice of Completion with Placer County for the 2023 Well 2R Rehabilitation Project.
- F-1 Award Contract – Fuel Reduction (OV-5) Project.
- Management Status Reports
- G-1 Fire Department Report
- G-2 Water & Sewer Operations Report
- G-3 Engineering Report
- G-4 Administration & Office Report
- G-5 General Manager Report
- G-6 Legal Report (verbal)
- G-7 Directors Comments (verbal)
- Adjourn
Mission Statement
Olympic Valley Public Service District serves full‐time and part‐time residents, businesses, employees, and visitors in Olympic Valley. The mission is to provide leadership in maintaining and advocating for needed, high‐quality and financially sound community services for the Valley. These include, but are not limited to water, emergency services, and sewer and garbage collection. The District will conduct its operations in a cost effective, conservation-minded, and professional manner, consistent with the desires of the community while protecting natural resources and the environment.
