Regular Board Meeting – Tuesday, April 29, 2025, 8:30 a.m.

Board of Directors Meeting Agenda

Tuesday, April 29, 2025, at 8:30 A.M.
305 Olympic Valley Road, Community Room, Olympic Valley, CA
All or portions of this meeting will be conducted by teleconference in accordance with Government Code section 54953(b). The teleconference location is 647 Broadway, Dunedin, FL, 34698. The location is accessible to the public, and members of the public may listen and address the Directors from the teleconference location.

Finance Committee on April 29, 2025, at 7:45 A.M.
The Committee will review finance-related items on this agenda.
305 Olympic Valley Road, Room 212, Olympic Valley, CA

Public comments will be accepted by the Board in-person until the close of public comment on each item. Comments may also be submitted to the Board Secretary at [email protected] or by mail at P.O. Box 2026, Olympic Valley, California 96146. The final mail and e-mail collection will be the day before the meeting at 2:00 p.m. The public will be allowed to speak on any agenda item as it is considered, which may not be taken in the order stated herein. Times, where provided, are approximate only. The District’s Board of Directors may take formal action on any item.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.

Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.

  1. Call to Order, Roll Call & Pledge of Allegiance
  2. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley.  The organizations include, but are not limited to:
    1. B-1   Olympic Valley Watershed Alliance
    2. B-2   Friends of Olympic Valley
    3. B-3   Olympic Valley Design Review
    4. B-4   Olympic Valley MAC
    5. B-5   Olympic Valley Mutual Water Co.
    6. B-6   Firewise Community
    7. B-7   Tahoe-Truckee Sanitation Agency
  3. Public Comment / Presentation.  Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board meeting.
  4. Financial Consent Agenda.  All items listed under this agenda item will be approved by one motion.  These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee.  There will be no separate discussion of these items unless a member of the audience, board, or staff requests the removal of an item for separate consideration.  Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
    1. D-1     Operating Account Check Register
    2. D-2     Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet
    3. D-3     Fire Government Fund, Revenue vs. Expenditure/Balance Sheet
    4. D-4     Capital Reserve Fund Balance Sheet/Income Statement
    5. D-5     Combined Revenues/Expenditures/Balance Sheet
    6. D-6     Fund Balance Statement
    7. D-7       Bike Trail Snow Removal, Revenue vs. Expenditure
    8. D-8       Capital Improvement Financial Progress Report
    9. D-9       Progress Payment – Agnew Beck – Strategic Planning Services
    10. D-10     Progress Payment – DOWL – Sanitary Sewer Master Plan
    11. D-11     Progress Payment – AA-ME – 305 HVAC Project
  5. Approve Minutes
    1. E-1   Minutes for the Regular Board of Directors meeting of March 25, 2025.
  6. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
    8:30 a.m. or as soon as the matter may be heard 

    1. F-1     PUBLIC HEARING: Fire Impact Fee Program – Nexus Study
      Proposed Action:  Review item, accept public comment and approve the Fire Impact Fee Program Nexus Study and related items by adopting Resolution 2025-06.
    2. F-2     Introduce Ordinance 2025-01 – Fire/Life Safety Rate Schedule
      Information Only: Perform the first reading of Ordinance 2025-01 and accept public comment.
    3. F-3     Water and Sewer System Annual Report
      Information Only: Review item and accept public comment.
    4. F-4     Truckee Tahoe Airport District – Approve Grant Agreement
      Proposed Action: Review item, accept public comment, and authorize the Board President to execute the grant agreement.
    5. F-5     Olympic Valley Fuel Reduction Project, OV-2 – Feather River Forestry – Professional Services Agreement
      Proposed Action: Review item, accept public comment, approve professional services agreement with Feather River Forestry for an amount not-to-exceed $10,437 and authorize the General Manager to execute all contractual documents.
    6. F-6     Olympic Valley Fuel Reduction Project, OV-4 Phase Two – High Sierra Fire LLC
      Proposed Action: Review item, accept public comment, approve contract amendment with High Sierra Fire LLC for an amount not-to-exceed $99,000 and authorize the General Manager to execute all contractual documents.
    7. F-7     Management Coaching – Pathways Consulting – Professional Services Agreement
      Proposed Action: Review item, accept public comment, approve a professional services agreement with Pathways Consulting in an amount not-to-exceed $18,000 and authorize the General Manager to execute contractual documents.
    8. F-8    Commercial Lease – 1810 Olympic Valley Road
      Proposed Action: Review item, accept public comment, approve the proposed leases of 1810 Olympic Valley Road, and authorize the General Manager to execute the lease with the Inn Shop of Palisades Tahoe, Palisades Tahoe, and Rimon Law.

      1. A. Inn Shop of Palisades Tahoe
      2. B. Rimon Law
      3. C. Palisades Tahoe
    9. F-9     Mutual Water Company Consolidation Rate Study – HDR Engineering, Inc. – Professional Services Agreement
      Proposed Action: Review item, accept public comment, approve a professional services agreement with HDR Engineering, Inc. in an amount not-to-exceed $29,499 and authorize the General Manager to execute contractual documents.
    10. F-10     Mutual Water Company Consolidation – Hydros Consulting – Professional Services Agreement
      Proposed Action: Review item, accept public comment, approve professional services agreement with Hydros Consulting for an amount not-to-exceed $16,235, and authorize the General Manager to execute all contractual documents.
  1. Management Status Reports
    1. G-1     Fire Department Report
    2. G-2     Water & Sewer Operations Report
    3. G-3     Engineering Report
    4. G-4     Administration & Office Report
    5. G-5     General Manager Report
    6. G-6     Legal Report (verbal)
    7. G-7     Directors Comments (verbal)
  2. Closed Session
    1. H-1      Closed Session – District Labor Negotiations
      The Board will meet in Closed Session pursuant to Government Code §54957 et al regarding District labor negotiations.
      Conference with District Labor Negotiator: Administrative Department
      Employee Organization: Administrative Department Personnel to discuss compensation paid in the form of benefits.
    2. H-2     Public Employee Performance Evaluation
      Government Code Section 54957
      Title: General Manager
  3. Possible Action from Closed Session.
    1. I-1     General Manager’s Employment Contract.
      Proposed Action:  Review item, accept public comment, and approve General Manager’s Employment Contract by adoption of Resolution 2025-07.
  4. Adjourn

Purpose Statement

The Olympic Valley Public Service District’s purpose is to assume leadership in providing high‐quality public services needed by the community.

Mission Statement

Olympic Valley Public Service District serves full‐time and part‐time residents, businesses, employees, and visitors in Olympic Valley. The mission is to provide leadership in maintaining and advocating for needed, high‐quality and financially sound community services for the Valley. These include, but are not limited to water, emergency services, and sewer and garbage collection.  The District will conduct its operations in a cost effective, conservation-minded, and professional manner, consistent with the desires of the community while protecting natural resources and the environment.