Regular Board Meeting – Tuesday, May 28, 2024, 8:30 a.m.

Board of Directors Meeting Agenda

Tuesday, May 28, 2024, at 8:30 A.M.
305 Olympic Valley Road, Community Room, Olympic Valley, CA

Finance Committee on May 28, 2024, at 7:45 A.M.
The Committee will review finance-related items on this agenda.
305 Olympic Valley Road, Room 212, Olympic Valley, CA

Public comments will be accepted by the Board in-person until the close of public comment on each item. Comments may also be submitted to the Board Secretary at [email protected] or by mail at P.O. Box 2026, Olympic Valley, California 96146. The final mail and e-mail collection will be the day before the meeting at 2:00 p.m. The public will be allowed to speak on any agenda item as it is considered, which may not be taken in the order stated herein. Times, where provided, are approximate only. The District’s Board of Directors may take formal action on any item.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.

Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.

  1. Call to Order, Roll Call & Pledge of Allegiance
  2. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley.  The organizations include, but are not limited to:
    1. B-1   Olympic Valley Watershed Alliance
    2. B-2   Friends of Olympic Valley
    3. B-3   Olympic Valley Design Review
    4. B-4   Olympic Valley MAC
    5. B-5   Olympic Valley Mutual Water Co.
    6. B-6   Firewise Community
    7. B-7   Tahoe-Truckee Sanitation Agency
  3. Public Comment / Presentation.  Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board meeting.
    1. C-1 General Manager Oath of Office – General Manager to perform the Oath of Office.
  4. Financial Consent Agenda.  All items listed under this agenda item will be approved by one motion.  These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee.  There will be no separate discussion of these items unless a member of the audience, board, or staff requests the removal of an item for separate consideration.  Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
    1. D-1   Operating Account Check Register
    2. D-2   Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet
    3. D-3   Fire Government Fund, Revenue vs. Expenditure/Balance Sheet
    4. D-4   Capital Reserve Fund Balance Sheet/Income Statement
    5. D-5   Combined Revenues/Expenditures/Balance Sheet
    6. D-6   Fund Balance Statement
    7. D-7   Bike Trail Snow Removal, Revenue vs. Expenditure
    8. D-8   Progress Payment – PC Consulting – OVFD Negotiation Consultant
    9. D-9   Progress Payment – Gladwell Governmental Services Inc. – Records Retention Project
    10. D-10   Progress Payment – Cross Check Services – Olympic Valley Fuel Reduction Project (OV-1)
    11. D-11   Progress Payment – DOWL – OVPSD/OVMWC Emergency Intertie Project
    12. D-12   Progress Payment – Badger Meter – Water Meter Replacement Project
    13. D-13   Progress Payment – UES –  Climate Change Modeling
    14. D-14   Progress Payment – Bryce Consulting – Fire Department Compensation Study
  5. Approve Minutes
    1. E-1   Minutes for the Regular Board of Directors meeting of April 30th, 2024
    2. The Board of Directors will adjourn and reconvene as The Olympic Valley Groundwater Management Plan (GMP) Implementation Group. 
      1. A.   Call to Order and Roll Call.
      2. B.   GMP Advisory Committee Report
        Proposed Action: Review item, accept public comment, and consider recommendations from the Advisory Group.
      3. C.   Adjourn
    3. The Olympic Valley Groundwater Management Plan Implementation Group will adjourn and reconvene as the Olympic Valley Public Service District Board of Directors.
  6. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
    1. F-1   Olympic Valley Groundwater Management Plan (OVGMP) – Groundwater Database Update – Professional Services Agreement with UES.
      Proposed Action: Review item, accept public comment, approve professional services agreement with UES in an amount not-to-exceed $25,454.00 and authorize The General Manager to execute contractual documents. 8:30 a.m. or as soon as the matter may be heard.
    2. F-2   PUBLIC HEARING: Ordinance 2024-01 – Adopting Rates & Charges and Revised District Codes.
      Proposed Action:  Review item, accept public comment and adopt Ordinance 2024-01 to revise District Code by adopting rates and charges.
    3. F-3   Third Draft of FY 2024-2025 Budget and Rates.
      Information Only: Review item and accept public comment.
    4. F-4   Establish Appropriation Limits for Funds FD30144 and FD30146.
      1. A.   Proposed Action: Review item, accept public comment and adopt Resolution 2024-10, establishing an Appropriations Limit for Fund FD30144 for FY 2024-2025 in the amount of $1,988,493.
      2. B.   Proposed Action: Review item, accept public comment and adopt Resolution 2024-11, establishing an Appropriations Limit for Fund FD30146 for FY 2024-2025 in the amount of $6,484,233.
    5. F-5   Purchase of Certificate of Deposit (CD) with Protective Securities, Inc.
      Proposed Action: Review item, accept public comment and approve purchase of CD with Protective Securities, Inc.
    6. F-6   Authorization to Execute New Bank and Investment Account Signature Cards
      Proposed Actions:

      1. A.   Adopt Resolution 2024-12 Authorizing Execution of New Signature Cards for all banking accounts at BMO and Rescind Resolution 2022-34
      2. B.   Adopt Resolution 2024-13 Authorizing Execution of New Signature Cards for the Cash Management Services Agreement with BMO and Rescind Resolution 2021-06
      3. C.   Adopt Resolution 2024-14 Authorizing Execution of New Signature Cards for the Safe Deposit Box Rental Agreement with BMO and Rescind Resolution 2021-07
      4. D.   Adopt Resolution 2024-15 Authorizing Execution of New Signature Cards for all accounts at Placer County Treasurer’s Investment Pool and Rescind Resolution 2011-27
    7. F-7   Appointment of New General Manager as Treasurer and Assistant Secretary.
      Proposed Action: Review item, accept public comment, rescind Resolution 2011-21, and adopt Resolution 2024-16.
    8. F-8   Adopt Resolution 2024-17 – Olympic Valley Public Service District Election.
      Proposed Action: Review item, accept public comment and adopt Resolution 2024-17, declaring an election to be held, requesting Placer County Board of Supervisors to consolidate the election with any other election on November 5, 2024, and requesting election services from the Placer County Clerk.
    9. F-9   Water and Sewer System Annual Report.
      Information Only: Review item and accept public comment.
    10. F-10   Fire Department Long-Term Modeling.
      Information Only: Receive information on the status of the Fire Department, accept public comment, and provide direction to staff.
    11. F-11   Fuels Management Program.
      Information Only: Review item and accept public comment.
    12. F-12   Truckee Tahoe Airport District – Approve Grant Agreement
      Proposed Action: Review item, accept public comment, and authorize the Board President to execute the grant agreement.
    13. F-13   Olympic Valley Fuel Reduction Project, OV-4 – Feather River Forestry – Professional Services Agreement.
      Proposed Action: Review item, accept public comment, approve professional services agreement with Feather River Forestry, and authorize the General Manager to execute all contractual documents.
  7. Management Status Reports
    1. G-1   Fire Department Report
    2. G-2   Water & Sewer Operations Report
    3. G-3   Engineering Report
    4. G-4   Administration & Office Report
    5. G-5   General Manager Report
    6. G-6   Legal Report (verbal)
    7. G-7   Directors Comments (verbal)
  8. Closed Session
    1. H-1   Closed Session – Conference with Labor Negotiators.
      Government Code Section 54957.6
      Agency designated representatives: Patrick Clark; Personnel Committee
      Employee Organization: IUOE Stationary Engineers Local 39 for Fire Department Personnel
    2. H-2   Closed Session – Conference with Labor Negotiators.
      Conference with Legal Counsel; Anticipated Litigation
      Significant exposure to litigation pursuant to Cal. Gov’t Code section 54956.9(d)(2)
      Number of potential cases: One
  9. Possible Action from Closed Session.
  10. Adjourn

Purpose Statement

The Olympic Valley Public Service District’s purpose is to assume leadership in providing high‐quality public services needed by the community.

Mission Statement

Olympic Valley Public Service District serves full‐time and part‐time residents, businesses, employees, and visitors in Olympic Valley. The mission is to provide leadership in maintaining and advocating for needed, high‐quality and financially sound community services for the Valley. These include, but are not limited to water, emergency services, and sewer and garbage collection.  The District will conduct its operations in a cost effective, conservation-minded, and professional manner, consistent with the desires of the community while protecting natural resources and the environment.