Regular Board Meeting – Tuesday, November 28, 2023, 8:30 a.m.

Board of Directors Meeting Agenda

Tuesday, November 28, 2023, at 8:30 A.M.
305 Olympic Valley Road, Community Room, Olympic Valley, CA
All or portions of this meeting will be conducted by teleconference in accordance with Government Code section 54953(b). The teleconference locations are 647 Broadway, Dunedin, FL 34698 and 37725 Breaker Reach, The Sea Ranch, CA 95497. The location is accessible to the public, and members of the public may listen and address the Directors from the teleconference location.

Finance Committee on November 28, 2023, at 7:45 A.M.
The Committee will review finance-related items on this agenda.
305 Olympic Valley Road, Room 212, Olympic Valley, CA

Public comments will be accepted by the Board in-person until the close of public comment on each item. Comments may also be submitted to the Board Secretary at info@ovpsd.org or by mail at P.O. Box 2026, Olympic Valley, California 96146. The final mail and e-mail collection will be the day before the meeting at 2:00 p.m. The public will be allowed to speak on any agenda item as it is considered, which may not be taken in the order stated herein. Times, where provided, are approximate only. The District’s Board of Directors may take formal action on any item.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.

Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.

  1. Call to Order, Roll Call & Pledge of Allegiance
  2. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley.  The organizations include, but are not limited to:
    1. B-1   Olympic Valley Watershed Alliance
    2. B-2   Friends of Olympic Valley
    3. B-3   Olympic Valley Design Review
    4. B-4   Olympic Valley MAC
    5. B-5   Olympic Valley Mutual Water Co.
    6. B-6   Firewise Community
    7. B-7   Mountain Housing Council
    8. B-8   Tahoe-Truckee Sanitation Agency
    9. B-9   Capital Projects Advisory (CAP)
  3. Public Comment / Presentation.  Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board meeting.
    1. C-1     Recognition of Service – 15 years – Jeff Geigle, Engineer-Paramedic
    2. C-2     Recognition of Service – 5 years – Jessica Asher, Program Manager & Board Secretary
  4. Financial Consent Agenda.  All items listed under this agenda item will be approved by one motion.  These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee.  There will be no separate discussion of these items unless a member of the audience, board, or staff requests the removal of an item for separate consideration.  Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
    1. D-1     Operating Account Check Register
    2. D-2     Progress Payment – McClintock Accountancy – Fiscal Year 2022-2023 Audit
    3. D-3     Progress Payment – DOWL – OVPSD/Mutual Emergency Intertie Project
    4. D-4     Progress Payment – Cross Check Services – Olympic Valley Fuel Reduction Project (OV-1)
  5. Approve Minutes
    1. E-1   Minutes for the Regular Board of Directors meeting of October 31st, 2023.
  6. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
    1. F-1     Fuels Management Program.
      Information Only: Review item and accept public comment.
    2. F-2     Granite Chief “A” Line Sewer.
      Proposed Action: Review item, accept public comment and authorize the General Manager to send Notice of Discontinuance of Sewer and Water Service to the Granite Chief Estates Property Owners Association and each Property Owner connected to the “A” Line Sewer.
    3. F-3     Flexible Benefit Plan Amendment.
      Proposed Action: Review item, accept public comment and approve Flexible Benefit Plan Amendment with Beniversal, Inc. by adoption of Resolution 2023-21.
  7. Management Status Reports
    1. G-1     Fire Department Report
    2. G-2     Water & Sewer Operations Report
    3. G-3     Engineering Report
    4. G-4     Administration & Office Report
    5. G-5     General Manager Report
    6. G-6     Legal Report (verbal)
    7. G-7     Directors Comments (verbal)
  8. Closed Session
    1. H-1     Closed Session – Public Employment
      Government Code Section 54957
      Title: General Manager
  9. Possible Action from Closed Session.
    1. I-1     Appoint District’s Negotiators for the General Manager Employment Contract.
      Proposed Action: Review item, accept public comment, and designate representatives for negotiation of the General Manager Employment Contract in accordance with Government Code section 54957.6.
  10. Adjourn

Mission Statement

Provide high-quality, fiscally responsible, public services that protect our community while preserving the natural resources that define Olympic Valley.