Regular Board Meeting – Tuesday, November 18, 2025, 8:30 a.m.
Board of Directors Meeting Agenda
Tuesday, November 18th, 2025, at 8:30 A.M.
305 Olympic Valley Road, Community Room, Olympic Valley, CA
All or portions of this meeting will be conducted by teleconference in accordance with Government Code section 54953(b). The teleconference location is 647 Broadway, Dunedin, FL 34698. The location is accessible to the public, and members of the public may listen and address the Directors from the teleconference location.
Finance Committee on November 18th, 2025, at 8:00 A.M.
The Committee will review finance-related items on this agenda.
305 Olympic Valley Road, Room 212, Olympic Valley, CA
Public comments will be accepted by the Board in-person until the close of public comment on each item. Comments may also be submitted to the Board Secretary at [email protected] or by mail at P.O. Box 2026, Olympic Valley, California 96146. The final mail and e-mail collection will be the day before the meeting at 2:00 p.m. The public will be allowed to speak on any agenda item as it is considered, which may not be taken in the order stated herein. Times, where provided, are approximate only. The District’s Board of Directors may take formal action on any item.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.
Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.
- Call to Order, Roll Call & Pledge of Allegiance
- Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley. The organizations include, but are not limited to:
- B-1 Olympic Valley Watershed Alliance
- B-2 Friends of Olympic Valley
- B-3 Olympic Valley Design Review
- B-4 Olympic Valley MAC
- B-5 Olympic Valley Mutual Water Co.
- B-6 Firewise Community
- B-7 Tahoe-Truckee Sanitation Agency
- Public Comment / Presentation. Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board meeting.
- Financial Consent Agenda. All items listed under this agenda item will be approved by one motion. These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee. There will be no separate discussion of these items unless a member of the audience, board, or staff requests the removal of an item for separate consideration. Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
- D-1 Operating Account Check Register
- D-2 Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet
- D-3 Fire Government Fund, Revenue vs. Expenditure/Balance Sheet
- D-4 Capital Reserve Fund Balance Sheet/Income Statement
- D-5 Combined Revenues/Expenditures/Balance Sheet
- D-6 Fund Balance Statement
- D-7 Progress Payment – DOWL – VPTSP Technical Water/Sewer Tech Memo Updates
- D-8 Progress Payment – Pathways Consulting – Leadership Development
- D-9 Progress Payment – High Sierra Fire, LLC – OV-4 Fuel Reduction Project
- D-10 Progress Payment – Hydros – MWC Consolidation CIP Analysis
- D-11 Progress Payment – HDR Engineering Inc. – 2025 OVMWC Consolidation Analysis
- D-12 Progress Payment – UES – Washeshu Creek Stream Gage Project
- D-13 Progress Payment – DOWL – Sewer Rehabilitation Project
- Approve Minutes
- Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
- 8:30 a.m. or as soon as the matter may be heard.
F-1 PUBLIC HEARING: Fire Impact Fee Program
Proposed Action: Review item, accept public comment, approve the Annual Findings Report, Capital Improvement Plan, and approve the annual inflationary adjustment to the Fire Impact Fee Program by adoption of Resolution 2025-23. - F-2 Village at Palisades Tahoe Project Update
Information Only: Receive update and accept public comment. - F-3 Tahoe Truckee Sierra Disposal Garbage Agreement Proposed Rate Increase
Proposed Action: Review item, accept public comment, and direct staff to allow or deny automatic renewal. - F-4 Flexible Benefit Plan Amendment
Proposed Action: Review item, accept public comment and adopt Resolution 2025-24 approving the Flexible Benefit Plan Amendment with Benefit Resource, Inc. - F-5 Award Contract – OV-2
Proposed Action: Review item, accept public comment, approve contract with Cross Check Services in an amount not-to-exceed $525,000, and authorize the General Manager to execute contractual documents. - F-6 Award Contract – 305 Olympic Valley Road Boiler and Controls Replacement Project
Proposed Action: Review item, accept public comment, approve contract with Stephens Construction, Inc. in an amount not-to-exceed $1,744,000, and authorize the General Manager to execute contractual documents.
- 8:30 a.m. or as soon as the matter may be heard.
- Management Status Reports
- G-1 Fire Department Report
- G-2 Water & Sewer Operations Report
- G-3 Engineering Report
- G-4 Administration & Office Report
- G-5 General Manager Report
- G-6 Legal Report (verbal)
- G-7 Directors Comments (verbal)
- Adjourn
Mission Statement
Provide high-quality, fiscally responsible, public services that protect our community while preserving the natural resources that define Olympic Valley.
